A binding agreement governing volunteer participation in the Africa Safaris Tanzania-exclusive placement programme across wildlife, conservation, education, health, marine, and community streams.
Africa Safaris has facilitated meaningful placements across six core impact areas within Tanzania. From the highlands of Kilimanjaro to the coral reefs of Zanzibar, our volunteers have contributed thousands of hours to causes that matter.
This Volunteer Programme Agreement (the "Agreement") is between:
This programme is geographically limited to placements within the United Republic of Tanzania, including mainland Tanzania, Zanzibar, Pemba, and Mafia. Africa Safaris does not offer or arrange volunteer placements in any other country, and no representation to the contrary should be inferred.
The Volunteer must select one of three (3) tiers based on priority of processing and start date proximity. The Application Fee is payable in full, in advance, via PayPal only, and is non-refundable upon submission.
2.1 What the Application Fee Covers. The Application Fee covers: (a) administrative processing of the Volunteer's application; (b) verification of submitted documents; (c) matching with a suitable placement organisation; (d) pre-departure support proportionate to the Tier; and (e) issuance of an official Africa Safaris volunteer certificate upon successful completion.
Every Volunteer must upload the following documents through the Platform at the time of application:
| Document | Requirement | Notes |
|---|---|---|
| Valid Passport (photo page + signature page) | Mandatory | Minimum 12 months validity from intended end date |
| Curriculum Vitae (CV / Résumé) | Mandatory | Maximum 3 pages, English |
| Personal Statement / Cover Letter | Mandatory | Why Tanzania? Why this placement? |
| Two References (with contact details) | Mandatory | Professional, academic, or community leader |
| Police Clearance / Background Check Certificate | Mandatory | Issued within last 6 months |
| Medical Fitness Certificate | Mandatory | Issued within last 3 months |
| Yellow Fever Vaccination Certificate | Mandatory | Required for entry to Tanzania |
| Travel Insurance Certificate | Mandatory before departure | Min. $100,000 medical, repatriation |
| Qualification Certificates (where relevant) | Where applicable | Medical, teaching, veterinary, etc. |
| Next of Kin Details & Emergency Contact | Mandatory | For safety |
3.1 Authenticity Warranty. The Volunteer warrants all documents are genuine, current, valid, and unmodified. Africa Safaris reserves the right to independently verify any document, and the Volunteer irrevocably authorises such verification.
3.2 Fraudulent Documents. Submission of false, altered, or fraudulent documents constitutes immediate cause for rejection or termination. The Application Fee will not be refunded, and the Volunteer may be reported to relevant authorities.
Acceptance into the programme is at Africa Safaris's sole discretion. Upon acceptance:
The Volunteer represents and warrants that:
The Volunteer shall:
7.1 Voluntary Assumption of Risk. The Volunteer acknowledges that fieldwork in Africa involves inherent risks, including but not limited to: tropical illness, malaria, parasites, gastrointestinal illness; wildlife encounters and animal attacks; vehicle accidents on rough terrain; theft, robbery, or assault; civil unrest, terrorism, or political instability; natural disasters and weather extremes; remote-area medical emergencies; and exposure to challenging working conditions. The Volunteer participates with full knowledge of these risks and accepts them voluntarily.
7.2 Insurance Mandatory. The Volunteer must carry, throughout the placement, comprehensive travel and medical insurance with minimum cover of $100,000 USD for medical treatment, evacuation, and repatriation. Africa Safaris does not provide insurance.
7.3 Vaccinations. The Volunteer is solely responsible for obtaining all medically advised and legally required vaccinations.
The Volunteer is solely responsible for obtaining the correct visa or volunteer permit for entry into and stay in Tanzania, complying with all immigration requirements, and observing all entry/exit conditions. Africa Safaris may provide a support letter at Express tier level but is not responsible for visa approval.
The Volunteer grants Africa Safaris a perpetual, royalty-free, worldwide, sublicensable licence to use the Volunteer's name, photograph, likeness, and any content the Volunteer produces during the placement for promotional, editorial, and operational purposes, unless the Volunteer expressly withdraws consent in writing.
9.1 The Volunteer must not use Africa Safaris's name or brand to solicit funds or for any commercial purpose without prior written consent.
10.1 No Operational Liability. Africa Safaris is not liable for:
10.2 Aggregate Cap. To the maximum extent permitted by law, Africa Safaris's total liability under or in connection with this Agreement shall not exceed the Application Fee actually paid by the Volunteer.
10.3 Exclusion of Indirect Loss. Africa Safaris is not liable for indirect, consequential, special, incidental, or punitive damages of any kind.
10.4 Statutory Carve-Out. Nothing in this Agreement excludes liability for fraud or any liability that cannot lawfully be excluded.
The Volunteer shall indemnify and hold harmless Africa Safaris, its officers, directors, employees, agents, and partners from any claim, loss, liability, damage, or expense (including reasonable legal fees) arising from:
Africa Safaris operates a strict zero-tolerance safeguarding policy. The Volunteer agrees to:
All payments made to Africa Safaris × SafariAI — including the Application Fee, any placement deposits, programme costs, and any other sums — are final and non-refundable under any circumstances, except as expressly required by applicable mandatory consumer law.
13.1 Application Fee. The Application Fee ($50, $100, or $250) is non-refundable from the moment of payment. This applies whether the Volunteer is accepted, rejected, withdraws, or the application is otherwise terminated.
13.2 Placement Deposits and Programme Costs. All deposits and programme costs paid (directly to Africa Safaris × SafariAI or to host organisations through the platform) are non-refundable, including but not limited to cases of: voluntary withdrawal at any stage, denial of visa, undisclosed health conditions, change of personal circumstances, host-organisation changes, or termination by Africa Safaris × SafariAI under Clause 14.
13.3 Force Majeure. In events of Force Majeure (natural disaster, political instability, public-health emergency, etc.), no refunds are issued. Africa Safaris × SafariAI may, at its sole discretion, offer to reschedule the placement within twelve (12) months, but is under no obligation to do so.
13.4 Discretionary Resolution. Africa Safaris × SafariAI reserves the right, but accepts no obligation, to offer goodwill credits (not cash refunds) toward a future placement in exceptional circumstances determined solely at its discretion.
Africa Safaris may terminate this Agreement or the placement immediately if:
Africa Safaris processes Volunteer personal data in accordance with our Privacy Policy and applicable law (Tanzania Personal Data Protection Act 2022, EU GDPR, UK GDPR). The Volunteer's documentation is shared only with the receiving host organisation and is retained for the legally required period after placement.
This Agreement is governed by, and shall be construed in accordance with, the laws of the United Republic of Tanzania, without regard to conflict-of-law principles, since all placements occur in Tanzania. The Volunteer submits to the exclusive jurisdiction of the courts of Tanzania in respect of any dispute arising from this Agreement.
16.1 Pre-Litigation Negotiation. The Parties shall attempt good-faith negotiation for 30 days before initiating any formal action.
16.2 Mediation. If unresolved, disputes shall first be referred to mediation under the Tanzania Institute of Arbitrators rules.
17.1 Entire Agreement. This Agreement, together with the placement-specific agreement issued upon acceptance, constitutes the entire agreement between the Parties.
17.2 Amendments. No amendment is binding unless in writing and signed by both Parties.
17.3 Severability. If any provision is invalid, the remainder continues in force.
17.4 No Employment. Nothing creates any employment, partnership, or agency relationship.
17.5 Notices. To Africa Safaris: contact@africasafaris.app. To Volunteer: the email provided on application.
17.6 Electronic Signature. This Agreement may be signed electronically with the same effect as a wet-ink signature.
BY SIGNING BELOW, the Volunteer confirms they have read, understood, and accept the terms of this Agreement in full, including the assumption of risk in Clause 7 and the limitation of liability in Clause 10.